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MBARI Email List Server

Special Information for MBARI Users

This server uses the Sympa public domain listserver software. The MBARI I.S. staff has put together a specialized set of tech notes on the IS web site dealing with MBARI's implementation of the Sympa package. You can find those tech notes by clicking here; they will open in a new window for your convenience. You may also submit a help ticket if you need additonal help.

The rest of this document is a customized version of the documentation distributed with the Sympa product.

Mailing lists - General introduction

What is a mailing list?

A mailing list is a distribution list allowing a group of subscribers to automatically receive by email all messages sent to the list: every message sent to the list by a subscriber is received by all the other subscribers.

Special cases:

Mailing List Catagories (Topics)

People subscribe to a mailing list to be informed about a particular topic and to take part in exchanges about it. MBARI has establisehed mailing lists in the following general catagories:

  • Mailing lists for MBARI committees
  • Mailing lists for DMO related email lists
  • Mailing lists for Human Resources (HR) related email lists
  • Mailing lists for Engineering projects which are restricted to MBARI access
  • Mailing lists for Engineering projects which may be accessed by the general public
  • Mailing lists for Science projects which are restricted to MBARI access
  • Mailing lists for Science projects which may be accessed by the general public
  • Mailing lists for Recreational topics
  • Mailing lists for Public Information topics
  • Mailing lists for other MBARI related topics
  • Note that a single list can belong to more than one topic for ease of use. If you want to see a new topic added to the server, please submit a help request.

    Types of mailing lists

    There are thousands of mailing lists of all kinds on the Internet: public or private, free or not, with subscription subject to conditions or not, etc. Those lists may have from a dozen up to several thousand members.

    According to the way they work, we can distinguish between two types of lists:

    The majority of mailing lists hosted on MBARI's servers are non-moderated discussion lists.

    Features

    Once subscribed to a mailing list service, you can:

    How the mailing list service works: roles and responsibilities

    A mailing list service involves four types of roles:

    It is possible to have several roles at once (for example, you can be an owner and a moderator of a list and be subscribed to several others).

    Listmaster

    The listmasters is in charge of the management of the mailing list service. The listmaster's duties include:

    Owners

    The list owner is generally the person who requested the list creation or who became responsible for it. His/her role:

    A list can have several owners. However, the 'Privileged' profile is reserved to the listmaster; other owners have a 'Normal' profile, which has fewer options.

    Moderators

    Moderators are appointed by the list owner. They are in charge of controlling the relevancy of the messages sent to the list: after reading them, they choose to accept or to reject them . Moderation occurs before the message is actually sent to subscribers. Rejection of a message is possibly followed by a notice to the sender in order to explain the reason for that rejection.

    A list can have one or several moderators; generally, the list owner is also a moderator.

    Moderators are only configured when the list is a moderated list. Most lists at MBARI are unmoderatred lists where messages are sent automatically to the list server.

    Regulatory framework

    The use of a mailing list service means respecting the privacy of others. By using MBARI's email list server you are also bound by MBARI's Information Systems Policies.

    To know more, refer to the section dedicated to good practices for subscribers and to the section about good practices for owners and moderators.



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